Job Description

JOB SUMMARY

This experienced staff accountant will handle all elements of the payroll processing for our organization as well as other accounting duties, including accounts payable. The staff accountant should have the ability to multi-task and be detail oriented in reviewing, auditing, and processing accurate and efficient payroll and accounting transactions. The ideal candidate will have at least three years’ payroll/accounting experience, wage and hour law knowledge, and a customer service mindset.

DUTIES & RESPONSIBILITIES

· Enters, maintains, and/or processes information in the HRIS/payroll system; information may include employees’ hourly rates, salaries, commissions, bonuses or other compensation, time worked, paid leave and holidays, deductions and withholding, and other information.

· Assists with proper processing of payroll deductions for taxes, benefits, and other deductions.

· Reconciles payroll numbers with timekeeping and point of sale (POS) systems, as applicable.

· Reconcile accounts payable transactions, respond to vendor inquiries, and maintain up-to-date records to support month-end closing and audits.

· Calculates and processes final checks as needed per state requirements. Issues, or reissues, physical or replacement checks or direct deposits.

· Works closely with Human Resources and operations to ensure all work locations meet proper cut-off dates, including time card review and submission of all payroll additions.

· Processing of bi-weekly payroll, to include maintaining employee information (pay rates, deductions, taxes, additions, reimbursements, garnishments, direct deposits, and support orders), reviewing earnings, and processing payroll/financial reports.

· Tracks, enters, and reviews daily tip totals for each work location and audits for accuracy of tip allocation based on job role and training status.

· Reviews meal exceptions and audits for accuracy.

· Reviews daily time entries, as well as edits/changes, and verifies accuracy of time entries both daily and weekly. Communicates with supervisors to correct and resolve timecard issues, including missing punches. 

· Maintains a high level of security and confidentially with all sensitive information.

· Responds to requests or concerns from employees and/or managers regarding time cards, earnings, earnings statements, W-2’s, and other related information.

· Processes stop payments, voids, and reversals as needed.

· Assists with reconciling monthly benefit invoices against deductions to ensure billing accuracy and employee’s benefit elections and deductions are correct.

· Performs other duties as assigned.

EDUCATION & EXPERIENCE

• High school diploma or equivalent required.
• At least three years' experience with all elements of payroll processing within an accounting department/role.
• Experience with tip pools a plus.
• Experience using accounting and payroll software such as Restaurant365, Paycom HRIS and Toast POS highly preferred.

SKILLS & ABILITIES

• Excellent verbal and written communication skills.
• Proficient with Microsoft Office.
• Strong computing/calculation abilities and attention to detail.
• Strong research and problem-solving skills.
• Sound knowledge of relevant wage and hour law.
• Great time management skills.
• Proficient with or ability to quickly learn payroll and accounting software.
• A team player who can work independently.

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