Medical Device Distributor Administrative Assistant Job at FLT Orthopedic Solutions, Naples, FL

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  • FLT Orthopedic Solutions
  • Naples, FL

Job Description

Job Description

Job Description

FLT Orthopedic Solutions, Inc. (Florida or anywhere US / Remote Occasional in person)

Summary:
Assist the President of a medical distribution company in daily administrative, reporting, and operational functions supporting sales, field representatives, and manufacturers.

Responsibilities:

  • Maintain confidentiality; sign and adhere to a Non-Disclosure Agreement.
  • Manage communications, follow up with customers for Purchase Orders and releases.
  • Use Microsoft Office Suite (Excel, PowerPoint, Word, Outlook) daily.
  • Utilize AI tools (ChatGPT, Copilot, Gemini, etc.) to enhance efficiency.
  • Learn and manage AutoComm 1099 Commission software.
  • Track and update Sales Representative contracts, commission rates, and territories.
  • Maintain and reconcile inventory records.
  • Plan and manage travel for the President and field teams.
  • Represent company professionally on conference calls with manufacturers.
  • Manage and distribute sales reports.
  • Coordinate with bookkeeper on Wells Fargo Direct Pay.
  • Monitor email inboxes and handle correspondence.
  • Operate within EOS Worldwide system (run L10 meetings, quarterly and annual events).
  • Organize and support Sales Rep training events.
  • Learn and help manage the Implant Base App (surgery scheduling, invoicing, PO submission).

Requirements:

  • Proven experience supporting executives or managing complex workflows.
  • Strong proficiency with Microsoft Office Suite.
  • Comfort with AI productivity tools and modern CRM or commission software.
  • Excellent communication and organizational skills.
  • Must be detail-oriented, discreet, and self-directed.
  • Florida residents

Job Tags

Work at office, Remote work, Worldwide,

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