Job Description

Job Description

Job Description

Job Summary:

We are seeking a detail-oriented and organized Bookkeeper/Payroll Assistant to join our team. This role is responsible for maintaining accurate financial records, processing payroll, and assisting in various accounting and administrative tasks. The ideal candidate will have a strong understanding of accounting principles, excellent attention to detail, and the ability to manage confidential information with discretion.

This position is preferably full-time but will consider part-time for the right candidate.

Key Responsibilities:

Bookkeeping:

• Must have experience using QuickBooks and be able to download and import transactions from the bank account to QuickBooks
• Reconcile bank and credit card statements
• Record necessary journal entries.
• Generate financial reports as needed

Payroll:

• Process employee timesheets and ensure timely and accurate payroll submission
• Maintain payroll records and employee data (e.g., wages, benefits, tax withholdings)
• Coordinate with HR for new hires, terminations, and changes in payroll status
• Ensure compliance with federal, state, and local payroll laws
• Prepare and submit monthly, quarterly and year-end payroll reporting, including W-2s and 1099s

Administrative Support:

• Assist with audits and respond to inquiries from management or external agencies
• File and organize financial documents
• Perform other clerical tasks as needed

Qualifications:

• 3–5 years of experience in bookkeeping and/or payroll processing
• Proficient in QuickBooks
• Knowledge of payroll systems (e.g., ADP, Paychex, Gusto) is a plus
• Strong organizational and time management skills
• High level of accuracy and attention to detail
• Ability to maintain confidentiality and handle sensitive information

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