Job Description

Job Title: Receptionist

Category: Admin / Clerical

Job Duties:

• Answer telephones, screen calls, and take messages so callers/visitors are dealt with promptly, courteously, and accurately.
• Transcribe, type, format, and proofread a variety of material using word processing, presentation, graphics, and spreadsheet software.
• Coordinate internal and external meetings — including scheduling, travel arrangements, and ensuring meeting amenities are available.
• Manage the appointments and schedules of staff in the unit.
• Distribute incoming mail, prepare outgoing mail, file documents, maintain office supplies, and manage inventory.

Additional Responsibilities:

• Schedule:
• Monday to Thursday: 8:00 AM – 5:00 PM
• Friday: 7:00 AM – 4:00 PM
• Work Type:
• Temporary role with potential to become permanent

Office Travel:

• Weekly travel between two offices located 3–4 blocks apart

Other Duties Include:

• Proofreading documents
• Taking photos for badging
• Setting up badge access
• Assisting with onboarding and termination letters
• Paying invoices and setting up POs to AP
• Supporting executives
• Greeting visitors
• Assisting with shipping/receiving in the mail room

Interview Process:

• Onsite, one-and-done with Hiring Manager (30 minutes)
• Hiring ASAP

Training:

• Shadowing another receptionist during the first week
• Additional training provided if needed

Skills Required:

• Experience with Windows
• Experience in administrative, clerical, or office management roles

Perks:

• $20 market card provided monthly for use at onsite cafés

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