Administrative Assistant Job at AppleOne Employment Services, Oklahoma City, OK

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  • AppleOne Employment Services
  • Oklahoma City, OK

Job Description

Job Title: Receptionist

Category: Admin / Clerical

Job Duties:

  • Answer telephones, screen calls, and take messages so callers/visitors are dealt with promptly, courteously, and accurately.
  • Transcribe, type, format, and proofread a variety of material using word processing, presentation, graphics, and spreadsheet software.
  • Coordinate internal and external meetings — including scheduling, travel arrangements, and ensuring meeting amenities are available.
  • Manage the appointments and schedules of staff in the unit.
  • Distribute incoming mail, prepare outgoing mail, file documents, maintain office supplies, and manage inventory.

Additional Responsibilities:

  • Schedule:
  • Monday to Thursday: 8:00 AM – 5:00 PM
  • Friday: 7:00 AM – 4:00 PM
  • Work Type:
  • Temporary role with potential to become permanent

Office Travel:

  • Weekly travel between two offices located 3–4 blocks apart

Other Duties Include:

  • Proofreading documents
  • Taking photos for badging
  • Setting up badge access
  • Assisting with onboarding and termination letters
  • Paying invoices and setting up POs to AP
  • Supporting executives
  • Greeting visitors
  • Assisting with shipping/receiving in the mail room

Interview Process:

  • Onsite, one-and-done with Hiring Manager (30 minutes)
  • Hiring ASAP

Training:

  • Shadowing another receptionist during the first week
  • Additional training provided if needed

Skills Required:

  • Experience with Windows
  • Experience in administrative, clerical, or office management roles

Perks:

  • $20 market card provided monthly for use at onsite cafés

Job Tags

Permanent employment, Temporary work, Immediate start,

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